For companies who are thinking about moving their data to a cloud storage service, the decision may be one of cost. After all, cloud services offer a ‘pay-as-you-go’ option, which many companies translate into more savings for them. But does hosting any data in the cloud automatically mean less money spent out of a company’s operating budget?
The truth is that a company may not realize many savings after having migrated to cloud services. This could be due to a few reasons. Perhaps the cloud may offer more opportunities for use than a traditional IT scenario may. Or perhaps no measure of the cost of a traditional IT setup was made, and so the savings due to cloud migration cannot be identified.
The way in which resources are estimated and paid for also differ widely between traditional and cloud services. In the traditional scenario, companies would pay a fixed amount per month, which was based on how many resources they predicted they may use in that block of time. Even though the estimates may have been far larger than the actual cost, it was simply considered a cost of doing business. It also left a lot of room for wastefulness, and so much data was being stored that was duplicate data. In addition, much data was being stored that didn’t need to be.
With the cloud, the scenario is quite different. There is no room to be wasteful, as the more space that is used, the more a company will pay. This is why so many experts advise that any company looking to save money by migrating their business operations to a cloud IT scenario only do so after careful consideration of their needs and a thorough assessment has been completed.
In addition, the corporate culture of a company as far as data storage must be examined to ensure that the company can benefit from the savings that can be realized by moving to cloud services. Once tweaked, the corporate culture must be maintained by the continual enforcement of the rules. Another aspect of the corporate culture of a company that can result in many savings from the cloud is the usage of software.
While it may seem convenient to install and run software form the cloud, doing so can end up in a company paying far more each month for their cloud usage than expected. This is especially true if a company clings to the traditional IT scenario, which often means that software is stored on servers and executed without much further consideration. In the cloud scenario, it must be ensured that applications can be turned off when not being used to keep space usage at reasonable levels.
The re-education of employees represents probably the most important move any company can make to ensure efficiency in the cloud. Everything, including any cloud web hosting sites for the company should be monitored on a regular basis to ensure compliance. As well, keeping in mind that some cloud services may not be accessible to employees located out of the company’s home state is also a good idea.